Archiving & Compliance

BleachBit’s claim of permanently deleting emails from Exchange

In a recent news segment featuring BleachBit, Fox Business questioned whether Democratic presidential nominee Hillary Clinton may have used the software to permanently delete emails from her mail server. The segment features BleachBit lead developer Andrew Viem. Politics and click bait headlines aside, readers will find the claims interesting. How to delete secret emails from […]

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Maximum number of In-Place Holds on a mailbox in Exchange 2013 and Office 365

Since the early days of In-Place Hold, the number floating around (and documented) is a maximum of five In-Place Holds before Exchange holds all content, but it’s incorrect. See the Updates section at the bottom of this article for the latest. In Exchange 2013 and Exchange Online, you can use In-Place Hold to place messages […]

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eDiscovery Limits and Throttling Policies in Exchange Server and Office 365

In Exchange 2013 and Exchange Online, In-Place eDiscovery allows you to search a large number of mailboxes. Although the searches are performed against the indexes built by Exchange Search, they can potentially consume significant system resources. In on-premises deployments, this generally happens in control of or with the knowledge of Exchange admins, who can and […]

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Microsoft to release PST Capture tool to search, import and destroy PST files

Microsoft has announced it will release PST Capture, a free tool to search .PST files, import them into Exchange Server 2010 and Exchange Online and (optionally) destroy the files. Exchange mailbox data is stored on Exchange servers – either on-premises in your organization’s datacenter, or in Exchange Online if you’re using Microsoft’s new Office 365 […]

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Exchange 2010 Personal Archives and Client Access

In Exchange 2010, you can provision Personal Archives for your users. A personal archive, or an archive mailbox, is an additional mailbox where users can move older messages or messages that they don’t need to access frequently but may still want to retain for a longer period. You can also apply a Retention Policy to […]

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Restricting Messaging Records Management to a particular message type

One of the frequently asked questions related to Messaging Records Management (MRM) in Exchange Server 2007/2010 is: how do I purge only specific type of items from a particular Managed Default Folder, a Managed Custom Folder, or the entire mailbox? For example, it may be acceptable to purge email messages from a particular folder or […]

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Managed Folders: How to apply different Managed Content Settings to Default Folders

Exchange Server 2007’s Managed Folders come in two flavors: 1) Managed Default Folders 2) Managed Custom Folders. Default folders are the ones created by default in user mailboxes, such as Inbox, Sent Items, and Deleted Items. Custom Folders are the result of a much-requested feature by Exchange folks over the years: Can I create a […]

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Exchange Server 2007: Why aren’t Managed Content Settngs applied?

In Exchange Server 2010 and Exchange 2007, you can apply Managed Folder Mailbox Policies to mailboxes to control message retention. Conceptually, this is somewhat similar to Recipient Policy with Mailbox Manager settings in Exchange Server 2003, which is commonly used by administrators to accomplish tasks like emptying users’ Deleted Items folders after a specified period […]

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