From the category archives:

Archiving and Compliance

Microsoft to release PST Capture tool to search, import and destroy PST files

July 5, 2011

Microsoft has announced it will release PST Capture, a free tool to search .PST files, import them into Exchange Server 2010 and Exchange Online and (optionally) destroy the files. Exchange mailbox data is stored on Exchange servers – either on-premises in your organization’s datacenter, or in Exchange Online if you’re using Microsoft’s new Office 365 [...]

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Exchange 2010 Personal Archives and Client Access

October 29, 2010

In Exchange 2010, you can provision Personal Archives for your users. A personal archive, or an archive mailbox, is an additional mailbox where users can move older messages or messages that they don’t need to access frequently but may still want to retain for a longer period. You can also apply a Retention Policy to [...]

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Exchange Search: Searching Adobe PDF

July 8, 2010

Exchange Search is the little known, and mostly unappreciated feature of modern Exchange Servers— yes, we mean Exchange 2010 and Exchange 2007. It’s different. It’s fast. It mostly works under the hood, without any sexy admin interfaces that would expose its features, functionality, and performance. In these days of ever-growing, large mailboxes (think 10 Gigabytes [...]

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Microsoft goes open source with Outlook PST format

May 26, 2010

It seems with each passing day Microsoft gets closer to offering an openly documented and interoperable platform. Working with Exchange for a number of years, many customers notice that Exchange Server is a remarkably well-documented product, not only in terms of the feature documentation but also its protocols such as Exchange ActiveSync and Messaging Application [...]

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Restricting Messaging Records Management to a particular message type

November 7, 2007

One of the frequently asked questions related to Messaging Records Management (MRM) in Exchange Server 2007/2010 is: how do I purge only specific type of items from a particular Managed Default Folder, a Managed Custom Folder, or the entire mailbox? For example, it may be acceptable to purge email messages from a particular folder or [...]

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Managed Folders: How to apply different Managed Content Settings to Default Folders

October 3, 2007

Exchange Server 2007′s Managed Folders come in two flavors: 1) Managed Default Folders 2) Managed Custom Folders. Default folders are the ones created by default in user mailboxes, such as Inbox, Sent Items, and Deleted Items. Custom Folders are the result of a much-requested feature by Exchange folks over the years: Can I create a [...]

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Applying Managed Folder Policy to more than one user

May 16, 2007

Scenario: You have a Managed Folder Mailbox Policy called Policy-DeletedItems90Days. The policy has Managed Content Settings to permanently delete items in the Deleted Items folder after 90 days. You can easily apply this Managed Folder Mailbox Policy to a single user using the Exchange console, as shown in Figure 1. Figure 1: Applying a Managed [...]

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Exchange Server 2007: Why aren’t Managed Content Settngs applied?

April 5, 2007

In Exchange Server 2010 and Exchange 2007, you can apply Managed Folder Mailbox Policies to mailboxes to control message retention. Conceptually, this is somewhat similar to Recipient Policy with Mailbox Manager settings in Exchange Server 2003, which is commonly used by administrators to accomplish tasks like emptying users’ Deleted Items folders after a specified period [...]

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